Hiring an employee

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Task Diagram Hiring an employee

An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. Task Contact the Line Manger for the missing information / form An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. Academic reference requestBrief overview such as "Used for XYZ." An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. An overview or summary can go here, so the user can check whether the document is the one they are really after. Internal Result Employee is hired The file should include: - Copy of application form - Signed contract - National Insurance evidence - Copy of ID's - Pension forms (PEN1, PEN16 OR PEN2) - Decaration of Interest form - Notification to appoint - Copy of Confirmation of start date letter - Medical declaration form - Medical assessment form - (Relocation package under £2000 letter if applicable) The file should include: - Copy of application form - Signed contract - National Insurance evidence - Copy of ID's - Pension forms (PEN1, PEN16 OR PEN2) - Decaration of Interest form - Notification to appoint - Copy of Confirmation of start date letter - Medical declaration form - Medical assessment form - (Relocation package under £2000 letter if applicable) Input the employee's details on the Induction spreadsheet. If an external appointment they need to attend a National and Regional induction, if an internal regional appointment they only need to attend a Regional induction. Email the spreadsheet to the relevant Regional Learning and Development Advisors. Input the employee's details on the Induction spreadsheet. If an external appointment they need to attend a National and Regional induction, if an internal regional appointment they only need to attend a Regional induction. Email the spreadsheet to the relevant Regional Learning and Development Advisors. Task Email the Line Manager with their new employee's payroll number, a copy of the confirmation of start date letter and the induction memo Check if the person is an ex-employee / going from temporary to permanent and follow relevant 1B1S checklist. There is also a different 1B1S checklist dependant if the person is working in Ops Delivery or not. Check if the person is an ex-employee / going from temporary to permanent and follow relevant 1B1S checklist. There is also a different 1B1S checklist dependant if the person is working in Ops Delivery or not. Task Send the successful applicant a letter to confirm their start date Task Notify the Line Manager regarding the medical clearance and references and confirm the start date Task Process forms Chase the relvant people for the missing information as you cannot progress without the references or medical clearance Chase the relvant people for the missing information as you cannot progress without the references or medical clearance - Pre-Employment Health declaration Form - Proof of identity (as detailed in offer letter) - Proof of residence - PEN1 & PEN16 or PEN2 - Relocation package under £2000 letter and forms (if applicable) - Declaration of interest form (if applicable) - References - Pre-Employment Health declaration Form - Proof of identity (as detailed in offer letter) - Proof of residence - PEN1 & PEN16 or PEN2 - Relocation package under £2000 letter and forms (if applicable) - Declaration of interest form (if applicable) - References Include the following - Offer letter - New joiner form - Code of Conduct policy document - Pre-Employment Health declaration Form (and attach the Pre-employment health risk assessment form) - PEN1 (joining the pension scheme form) - PEN2 (not joining the pension scheme form) - PEN16 (payment of death grant: expression of wish form) - Pensions brochure - Blank P46 (hard copy) - Declaration of interest form - Relocation package under £2000 letter (if applicable) - Relocation forms (form 1, 1b &2) if over £2,000 relocation Include the following - Offer letter - New joiner form - Code of Conduct policy document - Pre-Employment Health declaration Form (and attach the Pre-employment health risk assessment form) - PEN1 (joining the pension scheme form) - PEN2 (not joining the pension scheme form) - PEN16 (payment of death grant: expression of wish form) - Pensions brochure - Blank P46 (hard copy) - Declaration of interest form - Relocation package under £2000 letter (if applicable) - Relocation forms (form 1, 1b &2) if over £2,000 relocation Ensure the correct terms and conditions are offered in line with the Request to Appoint form and you have checked if the applicants needs a Security check (CRB). Email a copy of the offer letter to the Line Manager 1) Check if relocation has been offered: if yes then follow the steps below - Add the relevant wording into the offer letter from the standard contract. - If levels 1 to 4 have been offered, enclose pages 18, 20 and 21 of the relocation procedure documents in the offer letter. - If the relocation is under £2,000 include a Relocation package under £2000 letter in the offer pack 2) Check if applicant needs to undertake a CRB check - 1 in 5 successful applicants have to have a Security check carried out. To identify if this is applicable to the applicant, refer to the spreadsheet which will indicate when this will apply - Ensure the offer letter contains the relevant paragraph to Security checks as this will inform the applicant what they have to do (it is the applic... Ensure the correct terms and conditions are offered in line with the Request to Appoint form and you have checked if the applicants needs a Security check (CRB). Email a copy of the offer letter to the Line Manager 1) Check if relocation has been offered: if yes then follow the steps below - Add the relevant wording into the offer letter from the standard contract. - If levels 1 to 4 have been offered, enclose pages 18, 20 and 21 of the relocation procedure documents in the offer letter. - If the relocation is under £2,000 include a Relocation package under £2000 letter in the offer pack 2) Check if applicant needs to undertake a CRB check - 1 in 5 successful applicants have to have a Security check carried out. To identify if this is applicable to the applicant, refer to the spreadsheet which will indicate when this will apply - Ensure the offer letter contains the relevant paragraph to Security checks as this will inform the applicant what they have to do (it is the applic... Task Request a security check Task Check if the offer falls into the "1 in 5" needing a Security (CRB) check Diarise to chase receipt of the references after 7 working days of being requested. If you still do not receive them after chasing, refer to the HR Business Partner. Diarise to chase receipt of the references after 7 working days of being requested. If you still do not receive them after chasing, refer to the HR Business Partner. Task Contact the Line Manager to ask for further information to take up relevant references Task Check the references cover the last 5 years of the applicants previous employment Task Contact the Line Manger for the missing information / form Check the Request to Appoint form has been completed correctly and that the "request to obtain reference & pre employment medical info" form is attached to it Check the Request to Appoint form has been completed correctly and that the "request to obtain reference & pre employment medical info" form is attached to it Ensure that the Request to Appoint form has been signed by the Regional Management Team Manager and the HR Business Partner There is a different Request form for Thames Waterways Ensure that the Request to Appoint form has been signed by the Regional Management Team Manager and the HR Business Partner There is a different Request form for Thames Waterways Internal Event I want to hire an employee Task Receive and check Pre-employment health risk assessment form

Task Diagram Hiring an employee

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A workflow diagram for hiring an employee, with linked documents and forms:

An enhancement here would be to automate this essentially manual and paper-driven process, integrating the three document types into a workflow engine's interface.